Job Description

Who We Are

The City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors. This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high-performance organization. The municipal government (approximately 1,000+ full-time and part-time employees) provides the highest quality safety services, recreational activities, municipal services, and a clean physical environment.

What We Do

Policy and Management provides overall direction and support to ten City departments for the implementation of City Council policy. Through strong leadership, strategic vision, and professional management, the Department ensures that City initiatives and operations are cost-efficient and effective. The Department sets the highest standards for the development, coordination, and implementation of municipal programs to meet the community's short and long-term needs.

Who We're Looking For

The City of Beverly Hills is seeking an outstanding Executive Assistant to the City Council. In this position, you will perform a wide variety of responsible, complex, and sensitive administrative and secretarial duties in support of the City Council and the Policy and Management Department. This role includes attending meetings, greeting and assisting individuals, providing information to internal/external customers, handling telephone calls including complaints, and using judgment to prioritize calls. You will also plan, schedule, coordinate, issue meeting invitations, and implement departmental events, conferences, trainings, and meetings.

This position requires responsibility, dependability, and a passion for working in a fast-paced environment. We seek a team player with excellent written and verbal communication skills and outstanding customer service abilities. This role reports directly to the Deputy City Manager of the Policy and Management Department.

Detailed Job Description

Executive Assistant to the City Council

Selection Process

• Candidates must meet the minimum qualifications outlined in the job bulletin at the time of submission.
• Only information in the Education, Work Experience, Certificates and Licenses, and Skills sections will be considered during review.
• Resumes and cover letters are not considered during screening for minimum qualifications.
• All required supplemental attachments (diplomas, degrees, certifications, transcripts) must be included with the application.
• Applications must be complete and include detailed responses to all questions.
• For application issues, review the online applicant guide or contact NEOGOV support at 855.524.5627.
• The use of Artificial Intelligence in the selection process will lead to disqualification.

The selection process may include a supplemental questionnaire, training and experience evaluation, online written exam, and departmental interview.

The incumbent performs complex clerical/administrative duties supporting City Council members and the Policy and Management office. Responsibilities include managing schedules, preparing meeting materials, handling correspondence, maintaining records, coordinating office operations, and acting as liaison with various departments and external entities. Additional duties include managing procurement, assisting with programs and projects, and organizing City Council activities and meetings.

Eligibility List

Candidates passing the selection process will be placed on an Eligibility List, which may be used for current and future vacancies and lower-level positions.

Proof of Education

Upload copies of degrees, transcripts, or licenses with your application. Official or unofficial transcripts are accepted. For education outside the U.S., provide a foreign credential evaluation.

Falsification of education or experience may lead to disqualification or termination.

Conviction History

Finalists will undergo fingerprinting and background checks. A criminal history does not automatically disqualify applicants. The City complies with the Fair Chance Act and will consider qualified applicants with criminal histories.

EEO Statement

The City is an equal opportunity employer and provides accommodations for applicants with disabilities. Contact humanresources@beverlyhills.org at least three days prior to testing or interviews.

The City also complies with SB1100, prohibiting requiring a driver's license in certain job postings.

Disaster Service Workers

All employees are Disaster Service Workers and must complete related training and return to work during emergencies.

Note: This announcement does not constitute a contract and may be modified or revoked.

Education, Training and Experience:

• Two years of college coursework in office or public administration or a related field.
• Three years of responsible office support experience, including customer service and public interaction.

Knowledge of:

• Office procedures, financial recordkeeping, business communication, and customer service standards.

Ability to:

• Prioritize tasks, manage calendars, and resolve scheduling conflicts.
• Use tact and professionalism with staff and the public.
• Handle confidential information discreetly.
• Follow procedures, interpret policies, and prepare reports and correspondence.
• Perform mathematical calculations.
• Analyze problems and work independently to meet deadlines.
• Communicate effectively and foster teamwork.

Skill in:

• Computer use, database management, and organizing work.

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